Privacy Policy

Last Updated: 2 December 2025

AutoTime AI (“we”, “our”, “us”) provides automation and analytics tools to help businesses improve their operational workflows. This Privacy Policy explains how we collect, use, store and protect your personal information when you use our website or services.

1. Who We Are

AutoTime AI LTD
London, United Kingdom
Email: hello@autotimeai.com
Website: https://autotimeai.com

We are the controller of your personal data under UK GDPR.

2. Information We Collect

A. Information You Provide Directly

  • Name, email address and contact details (e.g., through contact forms)
  • Business details, inquiries and messages
  • Timesheet files, documents, attachments and CSV/Excel uploads during demos or pilots
  • Feedback, emails and communication during pilot testing or support

B. Operational Data

If using our tools (e.g., Timesheet Guard or Document AI), we may process shift data, document contents, or email text for summarisation. We do not access your email account unless explicitly authorised during a pilot.

C. Website Usage Data

We use basic, anonymous analytics to understand website activity, such as IP address, browser information, and pages visited. This helps us improve our site.

3. How We Use Your Data

We use your data to provide and improve our Services, process uploaded files, generate reports, respond to enquiries, ensure platform security, and comply with legal obligations. We never sell your personal data.

4. Legal Basis for Processing

We process data under contractual necessity, legitimate interest, consent, and legal obligation, in compliance with UK laws.

5. Data Storage & Security

We use industry-standard security measures like HTTPS, secure cloud infrastructure, and access controls. Demo/pilot data is deleted within 30 days, while legal records are kept for 6 years. You can request deletion at any time.

6. Sharing Your Information

We may share data with trusted service providers for hosting, analytics, and email delivery. We do not share or sell data to advertisers.

7. International Transfers

Data may be processed outside the UK/EU by reputable cloud providers using adequate safeguards.

8. Your Rights

Under UK GDPR, you have the right to access, correct, delete, or object to the processing of your data. To exercise your rights, contact us at hello@autotimeai.com.

9. Cookies

We use essential cookies for site functionality and anonymous analytics. No advertising or tracking cookies are used.

10. Children’s Privacy

AutoTime AI is not intended for children under 16, and we do not knowingly collect their data.

11. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted on this page.

12. Contact Us

For privacy questions or concerns, please contact: AutoTime AI LTD
London, United Kingdom
Email: hello@autotimeai.com